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Statement of General Routine Uses
The following routine uses apply to, and are incorporated by
reference into each system of records set forth below to the extent
therein applicable:
- In the event of an indication of a violation or potential
violation of law, whether civil, criminal or regulatory in nature,
and whether arising by statute or particular program pursuant
thereto, a record in this system of records may be referred, as a
routine use, to the appropriate agency, whether federal, state, local
or foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation or order issued pursuant thereto.
- A record from this system of records may be disclosed, as a
routine use, to a federal, state or local agency maintaining civil,
criminal or other relevant enforcement information or other pertinent
information if necessary to obtain information relevant to an Agency
decision concerning the hiring or retention of an employee, the
issuance of a security clearance, the letting of a contract, or the
approval of a grant or other benefits.
- A record from this system of records may be disclosed, as a
routine use, to a federal agency, in response to its request in
connection with the hiring or retention of an employee, the issuance
of a security clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
approval of a grant or other benefit by the requesting agency, to the
extent that the information is relevant and necessary to the
requesting agency's decision on the matter.
- A record from this system of records may be disclosed, as a
routine use, in the course of presenting evidence to a court,
magistrate or administrative tribunal, including disclosures to
opposing counsel in the course of settlement negotiations.
- A record from this system of records may be disclosed, as
routine use, to the Department of State and its posts abroad for the
purpose of transmission of information between organizational units
of the Agency, or for purposes related to the responsibilities of the
Department of State in conducting United States foreign policy or
protecting United States citizens, such as the assignment of
employees to positions abroad, the reporting of accidents abroad,
evacuation of employees and dependents, and other purposes for which
officers and employees of the Department of State have a need for the
records in the performance of their duties.
- A record from this system of records may be disclosed, as a
routine use, to a foreign government or international agency in
response to its request for information to facilitate the conduct of
U.S. relations with that government or agency through the issuance of
such documents as visas, country clearances, identification cards,
drivers' licenses, diplomatic lists, licenses to import or export
personal effects, and other official documents and permits routinely
required in connection with the official service or travel abroad of
the individual and his or her dependents.
- A record from this system of records may be disclosed, as a
routine use, to Federal agencies with which the Agency has entered
into an agreement to provide services to assist the Agency in
carrying out its functions under the Foreign Assistance Act of 1961,
as amended. Such disclosures would be for the purpose of transmission
of information between organizational units of the Agency; of
providing to the original employing agency information concerning the
services of its employee while under the supervision of the Agency,
including performance evaluations, reports of conduct, awards and
commendations, and information normally obtained in the course of
personnel administration and employee supervision; or of providing
other information directly related to the purposes of the inter-
agency agreement as set forth therein, and necessary and relevant to
its implementation.
- A record from this system of records may be disclosed, as a
routine use, to a Member of Congress or a Congressional staff
representative of the Member in response to an inquiry from a Member
made at the request of an individual.
- A record in those systems of records which contains medical
information may be disclosed, as a routine use, to the medical
adviser of any individual submitting a request for access to the
record under the Act and 15 CFR part 4b if, in the sole judgment of
the Agency, disclosure could have an adverse effect upon the
individual, under the provision of 5 U.S.C. 552a(f)(3) and
implementing regulations at 15 CFR 4b.6.
- A record contained in this system of records may be
disclosed, as a routine use, to the Office of Management and Budget
in connection with the review of private relief legislation as set
forth in OMB Circular No. A-19 at any stage of the legislative
coordination and clearance process as set forth in that Circular.
- A record from this system of records may be disclosed, as a
routine use, to the Foreign Service Grievance Board in the course of
the Board's consideration of matters properly before it.
- A record in this system of records may be disclosed, as a
routine use: To the Defense Manpower Data Center, Department of
Defense and to the U.S. Postal Service, to conduct computer matching
programs for the purpose of identifying and locating individuals who
are receiving Federal salaries or benefit payment and delinquent in
their repayment of debts owed to the U.S. Government under certain
programs administered by USAID in order to collect the debts under
the provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by
voluntary repayment, or by administrative or salary offset
procedures; and to any other Federal agency for the purpose of
effecting administrative or salary offset procedures against a person
employed by that agency or receiving or eligible to receive some
benefit payments from the agency when USAID as a creditor has a claim
against that person. Disclosure of information about persons who are
receiving Federal salaries or benefit payments and are delinquent in
their repayment of debts owed to the U.S. Government under certain
programs administered by USAID may be made to other Federal agencies,
but only to the extent of determining whether the person is employed
by that agency and if so, effecting administrative or salary offset
procedures against the person.
- A record in the following systems of records may be
disclosed, as a routine use, to consumer reporting agencies:
Claims Records (AID-20)
Employee Payroll Records (AID-15)
Litigation Records (AID-26) and
Travel and Transportation Records (AID-19)
- A record in the following systems of records may be
disclosed, as a routine use, to the Internal Revenue Service (a) to
obtain mailing addresses of debtors in order to collect a Federal
debt; and (b) to offset a Federal debt against the debtor's income
tax refund:
Claims Records (AID-20), Employee Payroll Records (AID-15),
Litigation Records (AID-26), and Travel and Transportation Records
(AID-19).
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