A.I.D. 25 – Privacy Act Implementation Records
Systems of Records Notice
AGENCY FOR INTERNATIONAL DEVELOPMENT
A.I.D.--25
System name: Litigation Records.
Security classification: Secret.
System location: a. Active files are maintained at the Office of
the General Counsel, Agency for International Development, 320 21st
Street, NW, Washington, DC 20523.
b. Retired records are maintained at the Washington National
Records Center, 4205 Suitland Road, Suitland, Maryland.
Categories of individuals covered by the system: Foreign Service
employees, Civil Service employees, personal services contractors,
former employees, and members of the public.
Categories of records in the system: Correspondence and other
documents relating to disputed contracts, and tort claims against the
Agency, and other claims and actions against the Agency.
Authority for maintenance of the system: Foreign Assistance Act of
1961, as amended; Foreign Service Act of 1946, as amended; Tort
Claims Act.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: To law
enforcement agencies, U.S. Government agencies, courts, the
Department of State, foreign governments and international agencies,
and Members of Congress, for the purposes set forth in the Statement
of General Routine Uses immediately preceding these specific notices
of systems of records.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Paper copy in file folders.
Retrievability: By name of employee and calendar year.
Safeguards: Maintained in combination vault insulated against fire
and located in secure premises with access limited to those whose
official duties require access.
Retention and disposal: Maintained for two years following
settlement of case and then retired to Washington National Records
Center for five years prior to destruction.
System manager(s) and address: Assistant General Counsel for
Management and Aministration, Office of the General Counsel, Agency
for International Development, 320 21st Street, Washington, DC 20523.
Systems exempted from certain provisions of the act: This system
is exempt under 5 U.S.C. 552a (k)(1), (k)(2), and (k)(5) from the
notice, access, and contest requirements of sections (c)(3), (d),
(e)(1), (e)(4)(G), (H) and (I) and (f) of 5 U.S.C. 552a. These
exemptions are claimed to protect the materials required by Executive
Order to be kept secret in the interest of national defense or
foreign policy, to prevent subjects of investigation from frustrating
the investigatory process, to insure the proper functioning and
integrity of law enforcement activities, to prevent disclosure of
investigative techniques, to maintain the ability to obtain candid
and necessary information, to fulfill commitments made to sources to
protect the confidentiality of information, and to avoid endangering
these sources. See Agency Regulations published in this issue of the
Federal Register.
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